Updated on April 01, 2021
9 La Pinarderie
Collection and processing of personal data
Dokeop complies with all applicable legal provisions regarding the protection of privacy. Registration data, and more generally all personal information collected when using the Service, are processed in accordance with the provisions of the European Regulation of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (GDPR), and Law No 78-17 of 6 January 1978 as amended, relating to data processing, files and freedoms.
Dokeop is hosted by the services Heroku Services, the database is located in the Heroku Services data centre located in Europe. The documents are hosted on Amazon S3 located in the EU region (Paris).
In its sole capacity as a technical service provider, Dokeop collects and stores the personal data that the Client has voluntarily provided to the Organiser via the Application as part of its registration for a sporting event.
Security of the data collected
Access to the servers and Dokeop system on which data is collected, processed and archived is strictly limited. Appropriate technical and organisational precautions have been taken to prevent unauthorised access. Within Dokeop, only persons whose functions justify it may access the Participant's personal data, as well as the Client.
For security reasons, after deletion of the Participant's and Client's personal data, Dokeop will keep for a period of three (3) years the said data, as well as the history of events and operations related to the filing of the Supporting Documents.
Purposes of the processing operation
It is specified that the Participant's personal data are intended for the Client in charge of organising his sporting event. Dokeop is a simple technical service provider facilitating the management of registrations by ensuring the collection, verification and storage of supporting documents.
The Participant is informed and accepts that Dokeop, in its capacity as controller, collects and processes his personal data for the purposes of :
- compliance with any applicable legal or regulatory provisions ;
- process/management/archiving and archiving ;
- processing of Participant's requests ;
- for carrying out tests and statistics ;
- service quality control.
The Participant is informed that his or her personal data may be recorded in one or more files in compliance with applicable legislation and agrees that the data collected may be recorded and processed in accordance with the purposes previously stated.
Communication of collected data
The Participant agrees that the personal data strictly necessary for at least one of the purposes mentioned above or as required by applicable regulations, may be communicated by Dokeop to the Client and/or the registration platform.
Under no circumstances will Dokeop communicate the Participant's personal data to a third party other than the Client and the registration platform, unless the Participant has given its express prior consent.
To ensure the proper functioning and security of the application, Dokeop may log events on the application.
Dokeop provides organizers with tools to comply with the GDPR, but cannot be held responsible if an organizer decides not to activate them in their event.
Rights of opposition, access and rectification
The Participant has a right of access to personal data concerning him/her and is informed that he/she can consult at any time the information he/she has communicated to Dokeop in his/her registration form.
The Participant has the right to obtain the rectification of inaccurate data concerning him/her, he/she is informed by Dokeop that he/she can modify this personal information from his/her registration form.
The rights of opposition, access and rectification may be exercised free of charge upon request to Dokeop by e-mail to the following address firstname.lastname@example.org or by post to the following address : Dokeop – 9 La Pinarderie – 44450 Divatte-sur-Loire.
Setting notification and email preferences
Revocation of access to third-party applications
Dokeop offers two ways to revoke access to your data to third-party applications (registration platform).
You can choose to revoke access to your data globally or application by application.
For an organizer, revoking access to a registration platform means that he or she can no longer send registrations to events that are still open for registration at Dokeop. As a result, new participants are no longer invited to submit their documents when registering for the event. Documents already transmitted continue to be processed by Dokeop.
For a participant, revoking access to a registration platform means that the platform will no longer be able to read his profile information and that he will have to enter it the next time he registers to a competition on the same platform.
In any case, consent to access to the data can be restored by going to the third party application. The consent request is in the form of a "Connect with Dokeop" button, if the latter is implemented on the registration platform.
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