Privacy Policy

Updated on July 08, 2021

The definitions set forth in the Terms of Service ("TOS") on the Dokeop website are applicable to this Privacy Policy (" Privacy Policy").

The www.dokeop.com site (the "Site") is operated by the company Dokeop société par actions simplifiée with a capital of 21.000 €, registered in the Register of Trade and Companies of Nantes under No. 851 030 429 and whose headquarters is located at 9 La Pinarderie - 44450 Divatte-sur-Loire (France), having the quality of person in charge of treatment or co-responsible of treatment in the in the sense of the regulations on personal data, in particular the General Regulation (EU) n°2016-679 on the Protection of Personal Data of Individuals ("RGPD") that came into force in France May 25, 2018.

This Privacy Policy informs you about how we collect, use and process information about you the "Personal Data" or "Data". From In addition, the Privacy Policy describes how to manage your privacy settings and your rights in connection with the Dokeop Services. We encourage you to read our Privacy Policy carefully.

Questions or comments about this Privacy Policy may be sent to the email rgpd@dokeop.com or by mail to the following address: Dokeop SAS - 9 La Pinarderie - 44450 Divatte-sur-Loire- France.

Article 1. The Data Collected and Processed

Dokeop complies with all applicable legal provisions regarding privacy protection. The Registration Data, and more generally all nominative information collected during the use of the Services the use of the Services, are treated in accordance with the provisions of the European regulation of April 27, 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (RGPD), and the amended Act No. 78-17 of January 6, 1978, relating to data processing, files and freedoms.

On the occasion of the various contacts we have with you, you may be required to communicate to us information about you. This Data is collected in particular at the time of your registration, the creation of an account on our Site and or to access any other offer or any Service.

Thus, when using the Platform, the User communicates to Dokeop certain Personal Data Personal Data necessary to provide the requested Service. If the User does not wish to communicate the information requested, or objects to their use by Dokeop, the User may not be able to access certain parts of the access to certain parts of the Site or Services and that Dokeop is unable to respond to his requests. requests.

Such Data includes:

Full name, title, date of birth;
Mailing address, e-mail address, telephone number;
Username and encrypted password used to identify you on our Site;
Encrypted information related to your payment methods (including credit card number); and
Any other information you wish to bring to our attention.

In its sole capacity as technical provider, Dokeop collects and retains Personal Data that the Athlete has voluntarily provided to the Customer via the Application in the context of his registration to a Sports Event or when taking out a License or renewing a License in a Club.

Dokeop is hosted by Heroku Inc, 650 7th Street, San Francisco, CA. The database is located in the Heroku Services data center located in Europe. The Documents are hosted by Amazon Inc, headquartered at 10 Terry Avenue North, Seattle, WA, in Amazon's European region clusters (Paris) located on French territory.

Article 2. Data not collected not processed and not retained

Personal Data concerning health will not be collected, processed or retained by Dokeop.

Health Data is considered to be data relating to the physical or mental health, past, present or future, of a natural person (including the provision of health care services) that reveals information about the health status of that individual. This definition therefore includes information about an individual that is individual collected at the time of registration for health care services or at the time of the provision of such services services: a specific number, symbol or element assigned to an individual to uniquely identify him or her for purposes of uniquely identify him or her for health care purposes; information obtained from the testing or examination of a body part or body part or bodily substance, including from genetic data and biological samples; and and any information concerning, for example, disease, disability, risk of disease, medical history, clinical medical history, clinical treatment or physiological or biomedical condition of the individual, regardless of its source, such as from a physician or other health care professional, a hospital, a medical device or hospital, medical device or in vitro diagnostic test.

It is clarified that positive responses to a Health Questionnaire are considered Data of health as well as a certificate of non-suitability for the practice of sport. On the other hand, the ability to practice a sports activity is not in itself Health Data.

Dokeop is not licensed to collect and store Health Data and will therefore refuse to collect, process and retain documents containing such Data.

Article 3. Security and retention of collected Data

Access to the servers and Dokeop system on which Data is collected, processed and archived is strictly limited. Appropriate technical and organizational precautions have been taken to prohibit access to any unauthorized person. Within Dokeop, only persons whose functions justify it may access the Athlete's Personal Data, as may the Customer.

Data is kept by Dokeop for a period not exceeding the legal statute of limitations applicable to the data collected.

For security reasons, after deletion of Athlete and Customer Personal Data, Dokeop retain for a period of three (3) years said Data, as well as the history of Events and operations related to the filing of Supporting Documents.

Upon expiration of the retention periods, the Athlete's Personal Data shall be permanently deleted permanently or anonymized.

Article 4. Purposes of the processing of Data

It is specified that the Athlete's Personal Data is intended for the Client in charge of the organization of his Sporting Event or requests for the first License or License renewal. Dokeop is a simple technical service provider facilitating the management of registrations by ensuring the collection, verification and storage of the Supporting Documents.

The Participant is informed and agrees without reservation that Dokeop, in its capacity as data controller, collects, processes and stores his or her Personal Data for the following purposes:

of proper performance of the Services;
processing requests from the Athlete, the Event Organizer, the Club or the Federation as the case may be case ;
of carrying out tests and statistics ;
quality control of the Services.

The Athlete is informed that his or her Personal Data may be recorded in one or more files in applicable legislation and agrees that the Data collected will be recorded and processed in accordance with the purposes previously stated.

Article 5. Communication and sharing of collected Data

The Athlete agrees that the Personal Data strictly necessary to achieve at least one of the purposes mentioned above or as required by applicable regulations, will be communicated by Dokeop only to Dokeop only to the Customer and/or to the Registration Platform and/or to the Management Platform and/or to the Federation except with the express prior consent of the Athlete.

To ensure the proper functioning and security of the Application, Dokeop may be required to log the Events on the Application.

Dokeop provides Registration and Management Platforms with tools to comply with the GDPR.

Article 6. Rights of opposition, access and rectification

The Athlete has a right of access to the Personal Data concerning him/her and is informed that he/she can consult and modify at any time the Personal Information he/she has provided to Dokeop in his/her registration form.

In accordance with applicable regulations, the Athlete has the right to access his or her Personal Data and to request that they be rectified, completed or updated. He may also request the deletion of his Data provided that he/she can prove a legitimate reason.

The Athlete may also object to his Data being used for the purpose of compiling his customer profile ; in which case he/she will no longer be able to benefit from personalized offers or services from Dokeop.

The rights of access, opposition, rectification, portability, deletion may be exercised free of charge on request addressed to Dokeop by email at the following address rgpd@dokeop.com or by mail at the following address by mail to the following address Dokeop - 9 La Pinarderie - 44450 Divatte-sur-Loire - France.

Article 7. Notification and email preferences setting

Dokeop offers different ways to manage the notifications that Users receive on the Site. The Users may choose to stop receiving certain emails and notifications by indicating their preference. They may also unsubscribe by following the instructions on the Site. Any administrative or administrative or Services-related email (confirming validation of a Document or an update to this Privacy Policy, etc.) does not Services (to confirm validation of a Document or an update to this Privacy Policy, etc.) generally does not offer an unsubscribe option, as such mail is is necessary to provide the Services requested by Users.

Article 8. Revocation of access to third party applications

Dokeop provides two ways to revoke access to your Data to third-party applications (Platforms Listings). You may choose to revoke access to your Data globally or on an application-by application.

For an Organizer, revoking access to a Registration Platform means no longer being able to transmit registrations to Events still open for registration at Dokeop. The consequence is that new participants will no longer be invited to submit their Documents when registering for the Event. The Documents already submitted will continue to be processed by Dokeop.

For a Club or Federation, revoking access to a Management Platform means no longer being able to transmit applications for first Licenses or License renewals that are still open in Dokeop. The consequence is that new Athletes will no longer be invited to submit their Documents when applying for or renewing a License application or renewal. Documents already submitted will continue to be processed by Dokeop.

For an Athlete, revoking access to a Registration Platform or Management Platform, means that the platform will no longer be able to read his or her profile information and that he or she will have to enter it the next time he or she competition, or when applying for a first or renewal license on the same platform. same platform.

In any case the consent to access the Data can be restored by going to the third party application. The consent request is in the form of a "Connect with Dokeop" button, if implemented on the Registration Platform.

Article 9. Terms and conditions of the Privacy Policy - Changes to the Privacy Policy

Dokeop may modify, supplement or update this Privacy Policy in order to take into account any legal, regulatory, case law and/or technical developments.

In the event of significant changes to this Privacy Policy (relating to the purposes of processing, personal data collected, exercise of rights, transfer of Users' personal data), Doke personal data of Users, Dokeop undertakes to inform Users by any written means within a minimum period of minimum period of thirty (30) days before their effective date.

In the event that the User disagrees with the terms of the new Privacy Policy, the User may delete his/her account.

After this period, all access and use of the Services will be subject to the new Privacy Policy.

User is required to comply with all terms of the TOU and Privacy Policy and to refer to the version of the TOS and Privacy Policy in effect at the date of access to the Services and at the time of each use of the same which he acknowledges and accepts without restriction.

Article 10. Contact details of the Data Protection Officer (DPO) and right to lodge a complaint

For any questions in connection with the collection and processing of your data by Dokeop, you may contact by email Dokeop's Data Protection Officer at rgpd@dokeop.com.

You also have the right to contact the Commission Nationale de l'Informatique et des Libertés (CNIL), 3 Place de Fontenoy - TSA 80715 - 75334 PARIS CEDEX 07, of any complaint relating to the way Dokeop collects and processes your data.

Article 11. Cookie Policy

See our Cookie Policy.